Privacy and data

Digital Check-in is a simple technical intermediary: it lets the guest send their record to their host, and the host receive it.

We do not use your guests' data for our own purposes and we do not sell it. Apart from the technical hosting needed to run the service, we share it with no one: it stays between the guest and the host.

Digital Check-in is operated by BrightCode Development LLC, a company organised under US law (Wyoming, United States), registered in Wyoming under no. 2026-002094951, 30 N Gould St Ste N, Sheridan, WY 82801, USA.

The host, who organises the stay and asks the guest for the record, decides which data they collect and remains responsible for processing it under the law of their country (guest register, information given to the guest, legal retention period). We act on their behalf, as a technical tool.

For any request, write to support@digitalcheckin.online.

Digital Check-in lets a host (owner, agency, concierge service or hotel) receive, before arrival, their guests' record and a signed rental contract.

This text is for guests who fill in a form from a check-in link, and for hosts who use the app or the web portal.

Stay dates, number of guests, email and phone (optional).

For each adult guest: first name, last name, date of birth, nationality, type and number of ID document. For a minor: first name, last name and date of birth.

The signed rental contract: its text, the signer's name, the date and the signature drawn on screen.

The photo of the ID document is not kept: it is only used to read the details, then discarded. Digital Check-in does not verify the authenticity of the document: it passes on to the host the details declared by the guest, and it is the host who checks them and decides whether to accept them.

Name, email address and password (stored encrypted) or the Google account used to sign in, optional WhatsApp number.

The landlord profile: identity (individual) or company and representative, ID document, optional logo or photo, used to identify the landlord in contracts.

Properties, check-in links, subscription plan.

Only to run the service: letting the host receive and view records, produce the contract and its PDF, and manage the account.

It is neither sold nor used for advertising.

Only the host of a property can view the records of that property's guests.

Platform administration sees accounts, properties and check-in volumes, but not guests' identities or signed contracts.

Our technical providers (hosting, email sending) process the data only to run the service.

Guests' identity data (date of birth, nationality, type and number of ID document, signed contract with its signer's name and signature) is deleted automatically 6 months after the departure date. Only the stay, the first and last names, the contact and the status of the record remain.

The host is warned by email before the deletion and can export their records at any time from the app or the portal. We keep no copy beyond that period: it is up to the host to export and keep this information for as long as the law of their country requires.

When the host deletes a property or their account, the associated data is permanently erased.

Exchanges between the app, the site and the servers are encrypted (HTTPS). The data is hosted with reputable providers and access to it is restricted: only the host concerned can view their guests' records, and the platform's administration tools display neither identities nor signed contracts.

Our servers may be located in a different country from yours. Whatever the hosting country, we apply the same level of protection to all data, regardless of the origin of the host or the guest.

You can ask for access to, correction of or deletion of your data. A guest can contact their host, or the Digital Check-in team.